PAMKA

Coordinate, publicize and supervise two annual Blood Drives. Meet with the campus community engagement coordinators. Report to Community Engagement Vice President.

The Finance Vice President shall act in the absence of the President, shall be responsible for all funds and financially related projects for PAMKA, and shall act in the absence of the Treasurer. Attend all PAMKA Board Meetings. Oversee all of PAMKA’s budget-driven and fundraising efforts, including Book Fair and the Spring Fundraiser. Serves on the committees relating to Faculty Trust Grants and Faculty Wish Lists. Responsible for preparing the PAMKA budget and PAMKA gift list to be presented to the PAMKA Board of Officers and membership for approval at the annual meeting. The Business Manager of MKA shall serve as an advisor, along with the PAMKA Liaison.

Responsible for maintaining the financial books for PAMKA. Reviews and pays all invoices, and receives and deposits all receipts. Responsible for maintaining the PAMKA accounts at Chase Bank. Assist Book Fair Treasurer and Spring Fundraiser Treasurer. Monthly collect financial information from the Book Fair treasurer and Spring Fundraiser treasurer and prepare a set of financial statements for the Board. Assist the Finance VP in preparing the budget for PAMKA Board approval in April and PAMKA membership in May. Present books for audit. Report to Finance Vice President.

Chair committee that reviews and selects recipients for PAMKA faculty trust grants that allow them to pursue special travel or research projects that will help them fulfill their mission as MKA faculty. Designate committee members (with PAMKA President) and oversee meetings (December). Head of School, Director of Curriculum and Professional Development, and past Faculty Trust Grant recipients shall serve as advisory members to this committee. Coordinate review of applications with Head of Campuses.

Develop and execute annual Spring Fundraiser (usually in April) and organize and chair Spring Fundraiser Committee. Work with committee to fundraise both internally and externally prior to the event. Coordinate event planning with venue. Work closely with MKA Communications and Development, to coordinate marketing efforts. Oversee event planning with venue.

Oversee the auction components of the Spring Fundraiser. Work closely with the Spring Fundraiser Chair(s) to package and market auction items. Coordinate the various sections of the auction with the committee.

Coordinate and execute Book Fair in November (usually the first week in November) and organize and chair Book Fair Committee. Coordinate all tri-campus aspects of Book Fair, with relations with our vendor, Scholastic, and MKA faculty and staff. Organize publicity for event, with PAMKA Communications. Oversee all special events involving Book Fair, including faculty tea, PJ Night at the Primary School, and author visits.

Coordinate schedule and supplies for Book Fair. Recruit campus committee. Set up and organize Book Fair prior to opening. Supervise daily operations, along with visiting authors. Coordinate breakdown of event.

The Volunteer Coordinator Vice President shall coordinate volunteer outreach and development and shall serve as advisor to Nominating Committee.

Review and revise the Volunteer Opportunities form for mailing. Review returned forms and distribute to committee chairs accordingly. Maintain volunteer database. Coordinate parent grade level social gatherings: recruit hosts, set dates on MKA calendar, work with Campus VPs/grade reps. Attend and oversee nominating meetings.

Welcome new parents into the MKA community. Meet with Volunteer Coordinator VP/Admissions to obtain a list of all new parents. Develop and organize social event for new parents and hosts in August with External Affairs. Oversee new family events with Admissions Office at each campus in May/June. Ensure that new parents are contacted about PAMKA events. Report to Volunteer Coordinator Vice President.

Chairs the Nominating Committee, which meets regularly beginning in January to review nominating bids for PAMKA Slate Volunteers. Refer to Standing Rules in By-Laws. Presents slate to the Board of Officers (by the April Board meeting) and PAMKA membership for vote at the May annual meeting. Nominating is responsible for filling all PAMKA elected positions. The Chair appointed must have served on a Nominating Committee in the past 3 years.

The function of this committee is to nominate candidates for the elected positions in the PAMKA organization. The committee shall consist of a chairperson and six persons not currently serving in an elected position. The President of PAMKA, Volunteer Coordinator Vice-President, and the PAMKA Liaison shall serve in a non-voting advisory capacity and shall attend meetings of the Nominating Committee.

The Secretary shall conduct the correspondence of PAMKA, send out notices of meetings, and shall keep minutes of the meetings of the Board of Officers. The Secretary shall act as parliamentarian and as editor of the PAMKA Bylaws and PAMKA Manual.

Serve as Parliamentarian. Prepare agendas for Board and Annual meetings. Record and maintain minutes for the Board meetings. Prepare motions for the Annual Meeting as requested. Review and revise bylaws as necessary for Board approval and ratification by membership. Review and revise PAMKA Manual. Assist President with transition schedule in spring.

The Special Events Vice President shall be responsible for coordinating the planning for all campus special events and tri-campus programs, supervising the special events, and overseeing the Special Events Chairs on each campus.

Oversee the work of the campus chairs and Campus VPs for special events on each campus (e.g. campus coffees, faculty appreciation day, conference days). Oversee hospitality for tri-campus events, such as the PAMKA Lecture Series, Parenting Workshops, and the PAMKA Annual Meeting. Work with the food service company to provide beverages and food as needed. Oversee and take responsibility for the Special Events budget.

Organize special events on respective campuses including volunteers, food from the food service company or outside vendor, budget, etc. Coordinate campus events with Campus Vice President with link to Special Events VP. Report to Special Events Vice President.

Organize, plan, and execute a daytime social gathering for students and their families (usually in May). Plan activities (crafts, sports, amusement, etc.) with Cougar Pride Day Committee. Organize staffing for activities and concession areas, along with layout of event. Coordinate marketing of event with MKA Communications. Oversee set-up and take down. Report to Special Events Vice President.