PAMKA

Organize and facilitate the following annual charitable events: Hat and Mitten Drive, Holiday Toy Drive.  Work with other Campus Chairs to facilitate their efforts across campuses.  Work closely with the campus community engagement coordinator involving the students in the process to ensure a better understanding of the “Drive” or assembly. Report to Community Vice President.

Work with the campus community engagement coordinator to organize and schedule community service opportunities within and outside the school community. Partner with Student Government Liaison in organizing fundraising events that involve charities and/or our community (i.e., Patty Strain Thanksgiving Food Drive, Student/Faculty Basketball Fundraiser for charity of choice). Report to Community Vice President.

Coordinate, publicize and supervise two annual Blood Drives. Responsible for facilitating voter registration for Juniors and Seniors. Meet with the campus community engagement coordinators, as well as the freshman class community service coordinator to brainstorm and facilitate student projects and programs. Report to Community Vice President.

The Finance Vice President shall act in the absence of the President, shall be responsible for all funds and financially related projects for PAMKA, and shall act in the absence of the Treasurer. The Finance Vice President serves as chairperson of the Finance Committee and as advisor to the PAMKA Fundraising Committees, Treasurer’s Committee and Faculty Trust Grant Committee. Responsible for preparing the PAMKA budget and PAMKA gift list to be presented to the PAMKA Board of Officers and membership for approval at the annual meeting. The Finance Vice-President shall serve as chairperson of this committee, which shall consist of the PAMKA Treasurer, the President of PAMKA, and other such members (preferably not members of the Board of Officers) as shall be designated by the chairperson. The Business Manager of MKA shall serve as an advisory member of this committee.

The Finance Vice President shall be co-signatory with the Treasurer for all PAMKA operating and investment account disbursements of $5,000 or more. The President shall act as signatory in the absence of either the Finance Vice President or the Treasurer. Only one signatory is necessary for disbursements under $5,000.

Responsible for maintaining the financial books for PAMKA. Reviews and pays all invoices, and receives and deposits all receipts. Responsible for maintaining the PAMKA accounts at Chase Bank. Monthly collect financial information from the Book Fair treasurer and Spring Fundraiser treasurer and prepare a set of financial statements for the Board. Assist the Finance VP in preparing the budget for PAMKA Board approval in April and PAMKA membership in May. The treasurer is a member of the Finance Committee. Advise Spring Fundraiser and assist Spring Fundraiser Treasurer, and Book Fair Treasurer. Present books for audit. Report to Finance Vice President.

Chair committee that reviews and selects recipients for PAMKA faculty trust grants that allow them to pursue special travel or research projects that will help them fulfill their mission as MKA faculty. Review and revise Request for Proposal and distribute to faculty and staff in June. Designate committee members (with PAMKA President) and oversee meetings (November). The Headmaster, Director of Curriculum and Professional Development and Director of Special Events and Projects shall serve as advisory members to this committee. Send letters to candidates informing them of status of application. Announce recipients at Annual Meeting. This position reports to the Finance Vice President.

The function of these committees shall be to carry out the fundraising events that have been approved by the Board of Officers and PAMKA membership. Each committee will bear the name of the event for which it has responsibility. Each committee shall consist of a chairperson and such other members as shall be designated by the chairperson. The Finance Vice-president or PAMKA treasurer shall be cosignatory with the designated committee member for all disbursements of $5,000 or more. Each committee shall report to the Finance Vice-President.

Develop and execute Spring Fundraiser and organize and chair Spring Fundraiser Committee.

If you are interested in learning more about this position, please contact the PAMKA President or the Nominating Chair.

Coordinate and execute Book Fair in November and organize and chair Book Fair Committee. If you are interested in learning more about this position, please contact the PAMKA President or the Nominating Chair.

Coordinate tri-campus aspects of Book Fair. Oversee gift-wrap sale on all campuses. Organize publicity for event (mailers, posters, letters, and decorations). Oversee opening festivities (luncheon, faculty tea, brunch, etc.) and other special events.

Coordinate selection of books and supplies for Book Fair. Recruit Campus committee. Set up and organize Book Fair prior to opening. Supervise daily operations. Coordinate breakdown of event. Coordinate visiting authors.

The Volunteer Coordinator Vice President shall coordinate volunteer outreach and development and shall serve as Volunteer Chairperson and as advisor to Nominating and New Parent Liaison Committees.

Review and revise the Volunteer Opportunities form for mailing. Review returned forms and distribute to committee chairs accordingly. Maintain volunteer database. Coordinate parent grade level social gatherings: recruit hosts, set dates on MKA calendar, work with Campus VPs/grade reps. Work with the New Parent Liaison and Nominating Chairs. Attend and oversee nominating meetings.

Welcome new parents into the MKA community. Meet with Volunteer Coordinator VP/ Admissions to obtain a list of all new parents. Develop and organize social event for new parents and hosts in August with External Affairs. Oversee new family events with Admissions Office at each campus in May/June. Ensure that new parents are contacted about PAMKA events. Report to Volunteer Coordinator Vice President.

Chairs the Nominating Committee, which meets regularly beginning in January to review nominating bids. Refer to Standing Rules in By-Laws. Presents slate to the Board of Officers (by the April Board meeting) and PAMKA membership for vote at the May annual meeting. Nominating is responsible for filling all PAMKA elected positions. The Nominating Chair shall be appointed by the President and the Volunteer Coordinator Vice President and approved by the Board. The Chair appointed must have served on a Nominating Committee in the past 3 years. Report to Volunteer Coordinator Vice President.

The function of this committee is to nominate candidates for the elected positions in the PAMKA organization. The committee shall consist of a chairperson and six persons not currently serving in an elected position. The President of PAMKA, Volunteer Coordinator Vice-President, the Director of External Affairs and the Director of Communications and Marketing shall serve in a non-voting advisory capacity and shall attend meetings of the Nominating Committee. The Nominating Chair may be appointed from the preceding year's Nominating Committee, or, in the event that there is no qualified candidate with a wide experience of PAMKA involvement, may be appointed by the President and the Volunteer Coordinator Vice President and approved by the Board. The Chair appointed must have served on a Nominating Committee in the past 3 years. The chairperson shall report to the Volunteer Coordinator Vice-President.

The Secretary shall conduct the correspondence of PAMKA, send out notices of meetings, and shall keep minutes of the meetings of the Board of Officers. The Secretary shall act as parliamentarian and as editor of the PAMKA Bylaws and PAMKA Manual. Organize and attend the May transition meetings.

Serve as Parliamentarian. Maintain all correspondence of PAMKA (thank you notes, sympathy, etc.). Oversee maintenance of the PAMKA Closet. Prepare agendas for Board and Annual meetings. Record and maintain minutes for the Board meetings. Prepare motions for the Annual Meeting as requested. Review and revise bylaws as necessary for Board approval and ratification by membership. Review and revise PAMKA Manual. Administer Sympathy Fund. Assist President with transition schedule in spring. Prepare and mail invitations for September Coffees. Serve as central source for email contact list and prepare PAMKA contact list on website.

The Special Events Vice President shall be responsible for coordinating the planning for all campus special events and tri-campus programs, supervising the special events, and overseeing the Special Events Committee on each campus. The Special Events Vice President will serve as chairperson of the Special Events Committee, and Annual Meeting and as an advisor to the Cougar Pride Day Committee.

Oversee the work of the Campus chairs and Campus VPs for special events on each campus (e.g. campus coffees, faculty appreciation day, conference days). Oversee hospitality for tri-campus events, such as the PAMKA Lecture Series, Parenting Workshops and the PAMKA General Meeting. Oversee the Special Events Campus Chairs, Annual Meeting and Cougar Pride Day Chair. Each campus will have a Special Events Chair who will coordinate these events for their respective campuses. Work with the food service company to provide beverages and food as needed. Oversee and take responsibility for the Special Events budget.

Organize special events on respective campuses including volunteers, food from the food service company or outside vendor, budget, etc. Coordinate campus events with Campus Vice President with link to Special Events VP. Report to Special Events Vice President.

Organize, plan and execute a daytime social gathering for students and their families. Plan activities (crafts, sports, amusement, etc.). Coordinate the selected activities with the campus representatives. Organize staffing for activities and concession areas. Purchase prizes. Organize layout of event, publicize event through mailers and other publicity, and oversee set-up and take down. Review budget with External Affairs. Report to Special Events Vice President.