Welcome to PAMKA - the Parents' Association of Montclair Kimberley Academy. The purpose of PAMKA - is to promote the goals of Montclair Kimberley Academy by working with the parents, students, faculty, administration and the Board of Trustees for the benefit of the school. PAMKA is run by the parents of MKA students. Literally, hundreds of parent volunteers sit on committees to plan, run or participate in events on all three campuses. There are a wide variety of volunteer opportunities available, ranging from jobs requiring a commitment of several hours a week to those needing an hour once a year.
PAMKA events span the three campuses and bring the entire MKA community together through social, educational and community engagement opportunities. From hosting the largest Scholastic Book Fair in the country to regular Blood Drives from organizing a gala dinner and auction to a spirited Cougar Pride Family Day, or from presenting renowned speakers in the PAMKA Lecture series to local experts in Saturday Parenting Workshops, PAMKA events provide some of the highlights of the MKA school year.
- Lecture Series
- Parenting Workshops
- Book Fair
- Spring Fundraiser
- Cougar Pride Day
- Community Outreach
- Faculty Trust Grants
- Winter Boutique
The PAMKA Lecture is a public series, sponsored by the Parents' Association of Montclair Kimberley Academy, that brings speakers of national and international repute to the MKA community and to the general public.
Past speakers have included Stephen Colbert and Dr. Neil DeGrasse Tyson, Andrew Solomon, Lin-Manuel Miranda and Bryan Stevenson.
Dr. Steven Tigner, Linda Chavez, Doris Kearns Goodwin, Michael Dukakis, Howard Gardner, Nieng Cheng, Christina Hoff Sommers, Farouk El Baz, Harry Wu, Shelby Steele, Chester Finn, Jonathan Alter, Laura Ingraham, Tabitha Soren, Jane Healey, Stephen & Abigail Thernstrom, Sharpe James, Michael Meyers, Jonathan Alter, Robert Pinsky, Michael Thompson, Dr. Robert Bakker, Jonathan Alter, Tucker Carlson, David Marash, Dr. Hussein Hassouna, Milt Bearden, Jonathan Schanzer, Dr. Sylvia Ann Hewlett, John Stossel, Andrew Napolitano, Edward Nicoll, Stephanie Weiner, Frank Deford, Nile Rogers, Val Azzoli, Fred Hapgood, Don Katz, Dr. William Bennett, Rachel Simmons, Stephen Colbert, Dr. Neil DeGrasse Tyson, Dr. Wade Davis, Alex Steffen, Andrew Solomon, Lin-Manuel Miranda, Bryan Stevenson
Every winter, PAMKA's Parenting Workshops Committee, in conjunction with MKA, offers a morning of engaging and thoughtful discussion with guest experts that focuses on parenting issues of interest to MKA families throughout the campuses. Recent workshops included wide-range of topics for the whole community, including Anxiety, Rethinking the Brain, Cultivating Grit and Navigating Relationships in a Digital World.
MKA is proud to be the site of the biggest annual Scholastic Book Fair in the country. This tri-campus annual event, organized by the Parents’ Association of MKA, has become a highlight of school and community life, in addition to opening its doors to the general public.
Since l996, some of the world's most respected children’s authors have visited the Book Fair, including J. K. Rowling (the only school visit she made on her first-ever Harry Potter book tour to the US), Carl Hiaasen, Henry Winkler, Jerry Spinelli, Jack Gantos, Mary Pope Osborn, Paula Danziger, Mike Lupica, Jon Scieszka, Avi, Walter Dean Myers, Robert Sabuda, Kathryn Lasky, Anthony Horowitz, and Cornelia Funke.
The Book Fair runs for five days in November. In addition to author visits and signings, the Fair has become a vehicle for tri-campus community building, teacher appreciation efforts, and outreach to MKA's partner charter schools in Newark, KIPP: New Jersey.
2017: Marc Brown, Bob Stein, Peter Brown, Jordan Sonnenblick, Brad Meltzer, Karuna Riazi, Peter Reynolds, and Francisco Stork
2016: David Shannon, Gail Lumet Buckley, Matt de la Pena, Adam Gidwitz, David Gordon, Grace Lin, Kristin Rocha, and Kristy Caldwell
2015: Nathan Lane, Devlin Elliott, Jennifer Nielsen, Dan Gutman, Betty Birney, Jeff Smith, Dan Santat, and Chris Grabenstein
2014: Kwame Alexander, Raul Colon, Lisa Fielder, Brian Floca, Tom Lichtenheld, Kenneth Oppel, Sharon Robinson and Judith Viorst
2013: Blue Balliett, Henry Cole, Sharon Draper, Melissa Guion '89, Gordon Korman, Jarrett Krosoczka, Julianne Moore, Allison Robicelli
2012: Deborah Davis, Loren Long, Lisa McMann, Kate Messner, Dav Pilkey, Trent Reedy, Matthew Reinhart
2011: Derek Anderson, Melissa Clark, Harlan Coben, Doreen Cronin, Sarah Culberson, Brandon Mull, Peter Reynolds, R.L. Stine
2010: T.A. Barron, Rose Levy Beranbaum, Dominique Browning, John Connolly, Tony DiTerilizzi, Liz Murray, Jon Scieszka, David Shannon, Michael Uslan, Sarah Weeks
2009: Patrick Carmen, Vince Flynn, Marla Frazee, Christopher McDougall, Patricia Polacco, Judy Schachner, Rebecca Stead, Scott Westerfeld
2008: David Adler, Ishmael Beah, Daniel Hander, Jeff Kinney, John Lithgow, Sue Miller, Judith Viorst, Lisa Yee
2007: Jack Gantos, Kevin Henkes, Pam Munoz Ryan, Brian Selznick, Stephen Colbert, Ann Hood, Sonia Manzano, Sara Pennypacker, Jane O'Connor
2006: Tomie dePaola, E.L. Konigsburg, Nora Ephron, Margaret Peterson Haddix, Abby Klein, Luong Ung, Ian Falconer, Anthony Horowitz, James Patterson, Michel Richard
2005: Blue Balliett, Mike Lupica, Christopher Paul Curtis, Ruth Reichl, Jim Benton, Alan Zweibel, Robert Siegel, Tiki Barber, John Glusman
2004: Henry Winkler, Carl Hiaasen, H.G. Bissinger, Walter Wick, Jan Brett, Suzanne Collins, Alan Katz, Jack Prelutsky,
2003: Cornelia Funke, Madonna, Herman Parish, Ann Napolitano Robert Sabuda, Holly Black, Kathryn Lasky, Janet Taylor Lisle, James Prosek, Greg Tang, Cheryl and Peter Barnes, Ruby Bridges Marc Teague, Suzy Kline, Walter Dean Myers
2002: Jon Scieszka, Alice Hoffman, Sarah Weeks, Avi, Dan Guttman, Lucy Frank, Doug E. Fresh, Betsy Howie
2001: Marc Brown, Sharon Robinson, Andrew Clements, Caroline Cooney, David Page, Barbara Shinn
2000: Jerry Pallotta, Ann Rinaldi, Sid Hite, Phyllis Reynold Naylor, Felicia Zekauskas, Peter Maloney, Don Pintabona, Bobbi Brown, Ann M. Martin, Laura Godwin
1999: J.K. Rowling, Gordon Korman, Paula Danziger, Jerry Spinelli, Seymour Simon, Andrea Davis Pinkney, Rod Philbrick , Steve Metzger, The Moffats
1998: Mary Pope Osborne, Margie Palatini, Joanna Cole, Bruce Degan, Yogi Berra, Rachel Vail
1997: David Kirk, Jean Craighead George, Marcia Thornton Jones, James Howe, Daniel Kirk, Debbie Dadey
The Spring Gala is PAMKA's largest single fundraising event, and the proceeds raised support MKA's faculty endowment, campus "wish list" items and Faculty Trust Grants — PAMKA-funded travel opportunities for teachers to pursue their academic passions around the world.
The event features opportunities to bid on auction items, buy tuition raffle tickets, and win basket raffles; all while enjoying an evening of fun, friends and good food!
PAMKA's community outreach efforts broaden and enrich the lives of students, parents and faculty at MKA. Parents and the community at large benefit from PAMKA's Parenting Workshops - a program that offers workshops led by experts - and the PAMKA Lecture Series - a public lecture series that brings speakers of renown to the school.
In addition, each campus works with PAMKA volunteers to establish developmentally appropriate ways for students to engage with the community around them. PAMKA's Community Outreach Campus Chairs each sponsor a drive for the entire school community. The Thanksgiving Food Drive benefits Montclair's Human Needs Food Pantry; the Hat, Mitten and Toy drive benefits Toni's Kitchen and The Valley Settlement House; and our Blood Drives benefit Community Blood Services and those in need of life saving blood donations. P AMKA is proud to support our local community through these drives and other volunteer opportunities.
The PAMKA Faculty Trust Grants committee has awarded grants to over 100 faculty members since the inception of this program in 1978. The grant recipients embark on domestic and international adventures to pursue experiences that enlighten them and enrich their students' classroom experience in a unique way. Over $550,000 has been awarded throughout the years and MKA students have continually reaped the benefits of these inspirational and educational experiences.
The PAMKA organization is guided by the following Statement of Purpose:
PAMKA is a parent volunteer organization established to provide opportunities for parents to participate in the support and enhancement of the students' educational experience at Montclair Kimberley Academy. PAMKA pursues its mission working in cooperation with the school administration through activities consistent with the policies and goals established by the MKA Board of Trustees.
PAMKA achieves its objectives by:
- Directing its financial, volunteer and organizational resources to broaden and supplement the educational environment of MKA students and faculty;
- Communicating information essential to each family's participation in the daily life of the school;
- Fostering a strong MKA community through parent involvement in programs, social gatherings, volunteer opportunities, and special events;
- Sponsoring safe social events for students.
PAMKA actively raises funds and organizes volunteers to achieve these goals.
Parents are an integral part of the MKA community and their involvement is welcomed throughout the school. Working in partnership with the administration, parents have a special opportunity for participation in school life through PAMKA, the school's exceptionally active parents' association. Hundreds of parent volunteers run events and programs devoted to fundraising, serving the local community, supporting the faculty and bringing together families for social and educational events. From being involved with organizing the largest school Book Fair in the country, to helping chaperone a class trip, there is something for every parent to help with in enriching the MKA educational experience.
For an easy reference to PAMKA volunteer opportunities, please read the Quick Guide, which provides important contact information for PAMKA committee chairs.
PAMKA Volunteer Nominating Process
Every year, PAMKA slates close to 100 volunteer positions that enable the organization to deliver on its mission to provide opportunities for parents to participate in the support and enhancement of the students' educational experience at MKA.
- PAMKA President
- PAMKA Campus Vice Presidents
- Primary School Vice President
- Third Grade Memory Book
- Middle School Vice President
- Middle School Bookstore Cooridnator
- Middle School Teen Center
- Upper School Vice President
- Upper School Survival Shop Chair
- Upper School Survivor Shop Coordinator
- Upper School Survival Shop Treasurer
- Upper School College Counseling Liason
- Upper School Project Graduation
- Tri - Campus Grade Representatives
- Class Parent
- Tri- Campus Communications Vice President
- Tri- Campus Community Vice President
- PAMKA Lecture Series Chair
- Team School Coordinator
- PAMKA Parenting Workshops Chair
The President shall preside at all meetings of PAMKA and of the Board of Officers, and shall be an ex-officio member of all PAMKA Committees. The President shall perform all duties incident to that office and shall serve on the Board of Trustees of The Montclair Kimberley Academy Foundation.
Preside at all Board meetings, general meetings and the annual meeting. Attend all Committee meetings as appropriate. Write a bi-monthly letter for the PAMKA Press. Coordinate and prepare weekly blast emails with the Communications Vice Presidents and the Director of Communication. Coordinate summer mailings. Address New Parent Dinner. Attend Faculty Orientation, End of Year Faculty Meeting, The Gathering, The State of the School, and Campus Coffees. Meet with MKA Headmaster and Director of Special Events and Projects monthly. Assist with preparation of budget and calendar. Serve as member of the Finance Committee, Advisor to Book Fair, the Spring Fundraiser and Nominating Committee. Serve as a member of the Board of Trustees, presenting a monthly report and serving on one or more Board committee as requested.
There shall be three Campus Vice-Presidents, one each for the Primary, Middle and Upper School campuses, who shall serve as liaisons between the Heads of each campus and PAMKA and coordinate PAMKA projects within each campus.
Attend all PAMKA Board Meetings and appropriate grade level events on the individual campuses. Meet with the Head of Campus periodically and report events to the PAMKA Board. Meet with Grade Representatives and Committee chairs accordingly to review duties and receive updates. Distribute information to parents as needed through flyers, telephone, blast email and direct email. Organize campus coffees including speakers and work with Special Events campus chairperson and Special Events Vice President. Assist Special Events campus chairperson and Special Events Vice President with three faculty appreciation events annually (two conference breakfasts and lunches and Faculty Appreciation Day). Work with Grade Representatives to coordinate Parent Socials. Coordinate the campus decorating for the respective holidays.
Organize and oversee parent volunteers to coordinate Teen Center events. This committee shall consist of two co-chairpersons, parents from the 7th and/or 8th grades, who shall appoint such other members as needed. Work with faculty advisor/student government to plan calendar and specific events. The Faculty Advisor is head of the Teen Center club, which decides what activities the Teen Center will do for the year. The Faculty Advisor arranges faculty chaperones. Teen Center Chairs purchase paper goods, food and beverages, and arrange for entertainment. Prepare Teen Center announcements for all Teen Center activities for MKA 7th and 8th grade students and parents. Prepare other notices to parents as necessary. Report to MS Campus Vice President.
Organize and maintain the Survival Shop at the US. This includes meeting with purchasing agent and treasurer to select goods for sale and to set prices. Recruit parent volunteers and prepare volunteer schedule, including substitute list. Maintain the Survival Shop, including decorating and arranging for the repair and replacement of equipment as necessary. Set up in September and close prior to vacation and summer breaks. Supervise purchasing agent. Review and set pricing. Create signage. Report to US Vice President.
Develop and execute an all night, post-commencement party. Responsibilities include researching location; booking entertainment; planning menu, prizes, and favors; publicizing event to seniors and their parents. Monitor budget. If planning a fundraising project, contact External Affairs for approval. Work through 11th grade representatives to schedule chaperones. Chair must chaperone in junior year. Be at boarding of buses on night of the event to check in students and at unloading of buses upon their return. Report to US Campus Vice President.
Each grade has a grade representative. The representative is responsible for coordinating activities throughout the year with the class parent volunteers. Activities include holiday parties, 3rd grade graduation, band and chorale concerts, elections, cast party flowers, celebrations, US dances, etc. Each grade representative will review specific functions with the appropriate Campus VP and will serve as liaison between Campus VP, class parents and faculty.
Choose class parents (with Campus VP) and provide orientation, including list of responsibilities, to the class parent volunteers in September. Send a letter to teachers and parents in September informing them of the class parent volunteers. Coordinate student social activities that are grade level appropriate. Help organize field days and other campus functions. Assist New Parent Liaison in identifying host family candidates.
Create list of volunteer opportunities to be available at Back-to-School Night. Communicate with the Campus VP or grade lead faculty member on a regular basis. Work with Campus VP and/or Volunteer Coordinator VP on grade level socials in September. Generate support to attend and participate in PAMKA events. Report to Campus Vice President.
Serve as liaisons between teachers and grade representatives. Assist with classroom and campus social activities. Work with teachers to discuss ways PAMKA may assist in classroom. Recruit parents for field trips and other activities including class parties, Cougar Pride Day, Faculty Appreciation Day and September Coffees. Generate support for PAMKA events. Report to Grade Representative.
The Communications Vice President shall be responsible for the editing and publishing of the PAMKA Press. The Communications Vice President also works together with the President and External Affairs on the PAMKA website and on the weekly email blast. The Communications Vice President shall serve as advisor to the Mailing and PAMKA Directory Committees.
Produce PAMKA Press six times per year. Appoint three campus editors, one for each campus. Coordinate the articles and photos, edit and layout. Work with PAMKA President and Director of Communications for timeliness of articles, etc. Work with President and Director of Communications on the PAMKA Website and the weekly email blast. Work with Directory and Mailing Chairs. Oversee production of PAMKA directory and directory additions and corrections booklet.
The Community Vice President shall be responsible for all PAMKA community outreach projects and programs. The Community Vice President shall serve as advisor to the Community Outreach Committees, and as advisor to the Academy Forum, TEAM Schools and MKA Community Well-Being Committees.
Investigate and evaluate community service projects and educational forums in or outside the immediate community and link them to as many campuses as possible. Attend all Community Outreach programs and coffees. Work closely with committee chairs to help with their programs: Campus Outreach efforts at all campuses, Academy Forum, TEAM Schools and MKA Community Well–Being. In conjunction with each Campus Community Outreach Chair, coordinate community service efforts/opportunities with campus faculty community engagement coordinators.
Responsible for planning, scheduling and publicizing all lecture programs. Determine topics and speakers for student and community discussions based on the requests of the administration, faculty and parents. Arrange logistics and coordinate hospitality with the Special Events Vice President. Report to Community Vice President.
Organize and schedule MKA parent tutors committed to working weekly with TEAM Academy and SPARK students. TEAM Academy and SPARK Academy are KIPP Schools located in Newark. Organize drives based on TEAM Schools needs and manage MKA’s commitment to TEAM Schools at our annual Book Fair. Report to Community Vice President.
Provide information and forum for discussion regarding parenting issues, including substance abuse, sexuality, adolescence issues and health related matters. Work closely with the Director of Student Services and guidance staff and parent volunteers from all three campuses to plan, organize and execute parent Workshops. Solicit parent representatives to the parent sub-committee ensuring that all three campuses are represented. Work with Special Events VP to arrange for hospitality. Report to Community Vice President.
- Primary School Community Outreach Chair
- Middle School Community Outreach Chair
- Upper School Community Outreach Chair
- Tri- Campus PAMKA Finance Vice President
- Tri-Campus PAMKA Treasurer
- Tri-Campus Faculty Trust Grants Chair
- Tri-Campus PAMKA Fundraisers
- Spring Fundraiser Chair(s)
- Bookfair Tri-Campus Chair(s)
- Bookfair Campus Chairs
- Tri-Campus Winter Boutique Chair(s)- Every Other Year
- Tri- Campus Volunteer Coordinator Vice President
- New Parent Liaison Chair
- Nominating Chair
- PAMKA Nominating Committee
- PAMKA Secretary
- PAMKA Special Events Vice President
- PAMKA Special Events Campus Chair
- Tri- Campus Cougar Pride Day
Organize and facilitate the following annual charitable events: Coat Drive, Food Drive, Giving Tree, Book Drive, Community Service Assemblies.
Work closely with the campus community engagement coordinator involving the students in the process to ensure a better understanding of the “Drive” or assembly. Report to Community Vice President.
Work with the campus community engagement coordinator to organize and schedule community service opportunities within and outside the school community. Partner with Student Government Liaison in organizing fundraising events that involve charities and/or our community (i.e., Denim Day and Student/Faculty Basketball Fundraiser for charity of choice). Report to Community Vice President.
Coordinate, publicize and supervise two annual Blood Drives. Responsible for facilitating voter registration for Juniors and Seniors. Meet with the campus community engagement coordinators, as well as the freshman class community service coordinator to brainstorm and facilitate student projects and programs. Report to Community Vice President.
The Finance Vice President shall act in the absence of the President, shall be responsible for all funds and financially related projects for PAMKA, and shall act in the absence of the Treasurer. The Finance Vice President serves as chairperson of the Finance Committee and as advisor to the PAMKA Fundraising Committees, Treasurer’s Committee and Faculty Trust Grant Committee. Responsible for preparing the PAMKA budget and PAMKA gift list to be presented to the PAMKA Board of Officers and membership for approval at the annual meeting. The Finance Vice-President shall serve as chairperson of this committee, which shall consist of the PAMKA Treasurer, the President of PAMKA, and other such members (preferably not members of the Board of Officers) as shall be designated by the chairperson. The Business Manager of MKA shall serve as an advisory member of this committee.
The Finance Vice President shall be co-signatory with the Treasurer for all PAMKA operating and investment account disbursements of $5,000 or more. The President shall act as signatory in the absence of either the Finance Vice President or the Treasurer. Only one signatory is necessary for disbursements under $5,000.
Responsible for maintaining the financial books for PAMKA. Reviews and pays all invoices, and receives and deposits all receipts. Responsible for maintaining the PAMKA accounts at Chase Bank. Monthly collect financial information from the Book Fair treasurer, Spring Fundraiser treasurer, Survival Shop treasurer, Winter Boutique treasurer and prepare a set of financial statements for the Board. Assist the Finance VP in preparing the budget for PAMKA Board approval in April and PAMKA membership in May. The treasurer is a member of the Finance Committee. Advise Spring Fundraiser and assist Spring Fundraiser Treasurer, Winter Boutique Treasurer and Book Fair Treasurer. Present books for audit. Report to Finance Vice President.
Chair committee that reviews and selects recipients for PAMKA faculty trust grants that allow them to pursue special travel or research projects that will help them fulfill their mission as MKA faculty. Review and revise Request for Proposal and distribute to faculty and staff in June. Designate committee members (with PAMKA President) and oversee meetings (November). The Headmaster, Director of Curriculum and Professional Development and Director of Special Events and Projects shall serve as advisory members to this committee. Send letters to candidates informing them of status of application. Announce recipients at Annual Meeting. This position reports to the Finance Vice President.
The function of these committees shall be to carry out the fundraising events that have been approved by the Board of Officers and PAMKA membership. Each committee will bear the name of the event for which it has responsibility. Each committee shall consist of a chairperson and such other members as shall be designated by the chairperson. The Finance Vice-president or PAMKA treasurer shall be cosignatory with the designated committee member for all disbursements of $5,000 or more. Each committee shall report to the Finance Vice-President.
Coordinate and execute Book Fair in November and organize and chair Book Fair Committee. If you are interested in learning more about this position, please contact the PAMKA President or the Nominating Chair.
Coordinate tri-campus aspects of Book Fair. Oversee gift-wrap sale on all campuses. Organize publicity for event (mailers, posters, letters, and decorations). Oversee opening festivities (luncheon, faculty tea, brunch, etc.) and other special events.
The Volunteer Coordinator Vice President shall coordinate volunteer outreach and development and shall serve as Volunteer Chairperson and as advisor to Nominating and New Parent Liaison Committees.
Review and revise the Volunteer Opportunities form for mailing. Review returned forms and distribute to committee chairs accordingly. Maintain volunteer database. Coordinate parent grade level social gatherings: recruit hosts, set dates on MKA calendar, work with Campus VPs/grade reps. Work with the New Parent Liaison and Nominating Chairs. Attend and oversee nominating meetings.
Welcome new parents into the MKA community. Meet with Volunteer Coordinator VP/ Admissions to obtain a list of all new parents. Develop and organize social event for new parents and hosts in August with External Affairs. Oversee new family events with Admissions Office at each campus in May/June. Ensure that new parents are contacted about PAMKA events. Report to Volunteer Coordinator Vice President.
Chairs the Nominating Committee, which meets regularly beginning in January to review nominating bids. Refer to Standing Rules in By-Laws. Presents slate to the Board of Officers (by the April Board meeting) and PAMKA membership for vote at the May annual meeting. Nominating is responsible for filling all PAMKA elected positions. The Nominating Chair shall be appointed by the President and the Volunteer Coordinator Vice President and approved by the Board. The Chair appointed must have served on a Nominating Committee in the past 3 years. Report to Volunteer Coordinator Vice President.
The function of this committee is to nominate candidates for the elected positions in the PAMKA organization. The committee shall consist of a chairperson and six persons not currently serving in an elected position. The President of PAMKA, Volunteer Coordinator Vice-President, the Director of External Affairs and the Director of Communications and Marketing shall serve in a non-voting advisory capacity and shall attend meetings of the Nominating Committee. The Nominating Chair may be appointed from the preceding year's Nominating Committee, or, in the event that there is no qualified candidate with a wide experience of PAMKA involvement, may be appointed by the President and the Volunteer Coordinator Vice President and approved by the Board. The Chair appointed must have served on a Nominating Committee in the past 3 years. The chairperson shall report to the Volunteer Coordinator Vice-President.
The Secretary shall conduct the correspondence of PAMKA, send out notices of meetings, and shall keep minutes of the meetings of the Board of Officers. The Secretary shall act as parliamentarian and as editor of the PAMKA Bylaws and PAMKA Manual. Organize and attend the May transition meetings.
Serve as Parliamentarian. Maintain all correspondence of PAMKA (thank you notes, sympathy, etc.). Oversee maintenance of the PAMKA Closet. Prepare agendas for Board and Annual meetings. Record and maintain minutes for the Board meetings. Prepare motions for the Annual Meeting as requested. Review and revise bylaws as necessary for Board approval and ratification by membership. Review and revise PAMKA Manual. Administer Sympathy Fund. Assist President with transition schedule in spring. Prepare and mail invitations for September Coffees. Serve as central source for email contact list and prepare PAMKA contact list on website.
The Special Events Vice President shall be responsible for coordinating the planning for all campus special events and tri-campus programs, supervising the special events, and overseeing the Special Events Committee on each campus. The Special Events Vice President will serve as chairperson of the Special Events Committee, and Annual Meeting and as an advisor to the Cougar Pride Day Committee.
Oversee the work of the Campus chairs and Campus VPs for special events on each campus (e.g. campus coffees, faculty appreciation day, conference days). Oversee hospitality for tri-campus events, such as the Academy Forum, State of the School Meeting, Community Well-Being Workshops and the PAMKA General Meeting. Oversee the Special Events Campus Chairs, Annual Meeting and Cougar Pride Day Chair. Each campus will have a Special Events Chair who will coordinate these events for their respective campuses. Work with the food service company to provide beverages and food as needed. Oversee and take responsibility for the Special Events budget.
Organize, plan and execute a daytime social gathering for students and their families. Plan activities (crafts, sports, amusement, etc.). Coordinate the selected activities with the campus representatives. Organize staffing for activities and concession areas. Purchase prizes. Organize layout of event, publicize event through mailers and other publicity, and oversee set-up and take down. Review budget with External Affairs. Report to Special Events Vice President.